About the Organization

Zeta Phi Beta Sorority, Incorporated (ΖΦΒ) was founded on January 16, 1920, at Howard University by five trailblazing women. The sorority is built on the principles of Scholarship, Service, Sisterhood, and Finer Womanhood. It is a historically Black sorority and a member of the National Pan-Hellenic Council. With over 125,000 initiated members and more than 900 chapters worldwide, the organization is known for its community-conscious, action-oriented programs, including Z-HOPE (Zetas Helping Other People Excel).

About the Team

Established in 1948 by the 12th International President and first Executive Secretary (now Executive Director), Lullelia Walker Harrison, the International Headquarters (IHQ) of Zeta Phi Beta Sorority, Incorporated was the first Black sorority to establish a national headquarters. The IHQ team works collaboratively to support the sorority’s mission and ensure efficient and effective operations across its numerous chapters worldwide. Grounded in our core values, integrity, diversity, equity, inclusion, respect, collaboration, and accountability, the team serves as the neutral center of global operations. The team strives to be the catalyst for modern, innovative, reliable, and sustainable solutions that create effective business practices, enhance the member experience, and promote the global community impact of the organization.

As an organization founded by five, Black women, we acknowledge that BIPOC and woman-identifying candidates are less likely to apply to jobs unless they meet every requirement. Do not be deterred if your experience does not align perfectly with every qualification in the job posting.

The International Headquarters of Zeta Phi Beta Sorority, Incorporated works to include diversity among its workforce and does not discriminate in the selection of its employees based on factors including but not limited to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, income, marital status or other characteristics protected under federal.

Requests for Quotes

Scope of Work: 25-Year Pin Recognition Project

Project Title: 25-Year Member Recognition Pin Project Prepared By: Kelah Dubose
Executive Assistant and Board Liaison

Date: 10-22-2025
Submit artwork, quotes/proposals to admin@zphibhq.org

1. Project Overview

This project aims to recognize and honor members who have achieved 25 years of membership and service with a commemorative pin and certificate.

2. Objectives

  • Design (original design) and produce a high-quality 25-Year recognition pin.
  • Design, produce, and print corresponding certificates.
  • Coordinate distribution of pins and certificates to be mailed directly to recipients and during a designated event(s).
  • Maintain accurate records of recipients and shipping.

3. Deliverables

  • Finalized pin (must be approved by Zeta Phi Beta Sorority, Inc.)
  • Finalized certificate (must be approved by Zeta Phi Beta Sorority, Inc.)
  • Receive list of orders to produce pins and certificates from Zeta Phi Beta Sorority, Inc.
  • Mail certificates and pins within 30 days of placing the order

4. Qualifications

  • Must be a licensed vendor for Zeta Phi Beta Sorority, Inc.
  • Proposed design must be an original design.

5. Product Specifications

  • Pin: No greater than 2 inches, includes “Sapphire” theme
  • Pin: Must not have identifiers on it
  • Certificate: 8.5 x 11, thicker paper, foil seal, signature lines for “International Grand Basileus” and “First Anti-Basileus

6. Timeline

Task Deadline
Submit pin design and quotes for review Nov 11, 2025
Approval of the selected design released Dec 11, 2025
Finalize approved design of pin Dec 19, 2025
Finalize approved design of certificates Dec 19, 2025
Begin Pin pre-orders Jan 1, 2026
Receive and inspect pins Jan 16, 2026
Begin Distribution of pins Feb 16, 2026
Confirm all pins shipped March 31, 2026

7. Roles & Responsibilities

  • Project Lead: Oversee all aspects of the project, ensure deadlines are met.
  • IHQ Team: Verify eligibility of vendor and provide recipient data for shipping purposes.
  • Vendor Liaison: Coordinate with Zeta Leadership on timelines, lead pin manufacturing, confirm direct mailing to recipients.
  • Vendor: Design, produce, and mail pins.
  • Communications Lead: Draft messaging including certificate wording and coordinating outreach.

8. Budget

  • Estimated cost per pin: Please provide in your design submission
  • Total estimated cost: Please provide in your design submission
  • Additional costs (packaging, shipping, certificates): Please provide in your design submission

9. Success Criteria

  • Pins delivered on time and in great condition
  • All eligible members receive their pins
  • Work directly with Zeta Phi Beta IHQ staff providing updates regarding progress
  • Accurate documentation maintained and submitted

Career Opportunities

Join a dynamic team dedicated to empowering communities and advancing our mission. 

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